Paid Leave and Overtime Calculator
Standard Formula
Under FLSA, only actual physical work hours count toward the 40-hour overtime threshold.
IMPORTANT: FLSA only counts hours physically worked. 38 hours worked + 8 PTO hours = 46 paid hours at straight time, not overtime.
How Paid Leave and Overtime Calculator Works?
The Paid Leave and Overtime Calculator works by counting only hours actually worked toward the 40-hour overtime threshold and paying leave hours at straight time.
1Enter the hourly rate
Type the base wage, $25.00 by default.
2Enter hours actually worked
Add hours physically worked in the workweek, 38 by default.
3Enter paid leave hours
Add paid time off (PTO), sick or holiday hours, 8 by default.
4Read the overtime status
38 worked hours stay under 40, so 46 paid hours return $1,150.00 at straight time with no overtime.
Paid Leave and Overtime Calculator Formula
The Paid Leave and Overtime Calculator formula is FLSA Overtime = Max(0, Hours Worked − 40); paid leave hours are excluded from the count.
Overtime hours
OT = Max(0, Worked − 40)
Leave pay
Leave Pay = Leave Hours × Rate
Total pay
Total = (Worked × Rate) + (OT × Rate × 0.5) + Leave Pay
- Worked
- Hours physically worked in the workweek.
- Leave Hours
- Paid hours not worked: vacation, sick, holiday, jury duty.
- OT
- Overtime hours from work time alone.
Worked example: holiday week with 42 worked hours
42 worked hours plus 8 holiday hours at $20.00.
OT = 2 hours. Total = (42 × $20.00) + (2 × $10.00) + (8 × $20.00) = $840.00 + $20.00 + $160.00 = $1,020.00.
Paid Leave and Overtime Calculator Conversion Table
The Paid Leave and Overtime Calculator conversion table shows 7 mixes of worked and leave hours at $25.00 per hour under the FLSA counting rule.
| Worked + Leave Hours | Total Paid Hours | FLSA OT Hours | Leave Pay | Total Pay | Pay if Leave Counted (policy) |
|---|---|---|---|---|---|
| 32 + 8 | 40 hrs | 0 hrs | $200.00 | $1,000.00 | $1,000.00 |
| 36 + 8 | 44 hrs | 0 hrs | $200.00 | $1,100.00 | $1,150.00 |
| 38 + 8 | 46 hrs | 0 hrs | $200.00 | $1,150.00 | $1,225.00 |
| 40 + 8 | 48 hrs | 0 hrs | $200.00 | $1,200.00 | $1,300.00 |
| 42 + 8 | 50 hrs | 2 hrs | $200.00 | $1,275.00 | $1,375.00 |
| 45 + 4 | 49 hrs | 5 hrs | $100.00 | $1,287.50 | $1,337.50 |
| 48 + 8 | 56 hrs | 8 hrs | $200.00 | $1,500.00 | $1,600.00 |
The last column shows a generous company policy that counts leave toward 40 hours. The FLSA does not require that policy.
What is Paid Leave and Overtime Calculator?
A Paid Leave and Overtime Calculator is a tool that separates paid leave hours from worked hours when testing for overtime.
Under 29 CFR § 778.218 and § 778.219, pay for vacation, holidays, sick days and other time not worked is excluded from hours worked and from the regular rate. A week with 32 worked hours and 16 PTO hours pays 48 straight hours.
Some employers and union contracts count holidays or PTO toward overtime as a benefit. California and other states follow the federal rule on this point.
What are the uses of Paid Leave and Overtime Calculator?
There are 4 main uses of the Paid Leave and Overtime Calculator.
Holiday weeks
Workers learn why a 48-hour paid week shows no overtime.
Policy design
HR teams price a policy that counts PTO toward overtime.
Paystub questions
Payroll staff explain overtime status to employees.
Leave planning
Employees time PTO in weeks with extra shifts.